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ADVISORY COVID-19 updates
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UF COVID-19 Updates

SCROLL DOWN FOR FREQUENTLY ASKED QUESTIONS, OR JUMP STRAIGHT TO GENERAL | HEALTH, WELLNESS & PREVENTION | TRAVEL | STUDENTS, PROSPECTIVE STUDENTS & FAMILIES | GRADUATE STUDENTS | FACULTY & STAFF

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General

Is UF open? (updated 4/7)

Yes. However, all classes have been moved online for Summer A, B and C. Additionally, we have requested that students return to their 和彩彩票s until that time. Campus resources including dining halls will remain open for on- and off-campus students for whom returning 和彩彩票 may not be feasible.

What facilities will be open for regular business? (3/18)

Facilities are adjusting hours of operation as needed.

For Reitz Union hours, please visit: http://www.union./

For Newell Hall hours, please visit: http://newell.dso./about/locations-and-hours/

For Recreation Sports hours, please visit: http://recsports./

For library hours, please visit: http://cms.uflib./

For dining hours, please visit:

To check the status of your local UF/IFAS Extension office, research center or 4-H Camp, please visit http://ifas./local-updates/.  



Are the libraries open? (3/20)

Beginning Friday, March 20, the Smathers Libraries buildings are closed until further notice. Virtual resources, including Ask-A-LibrarianCourse Reserveselectronic resourcesdigital collections, and select parts of Inter Library Loan, are still available. All materials have been renewed, fines are being waived, and no one is able to recall the materials already in your possession.

For updates please visit the Libraries website.

Are events and meetings still happening on campus? (updated 3/19)

UF is canceling, postponing or, where feasible, moving all events to alternate virtual modes of participation until further notice. Scheduling new future events and conferences will also be postponed until further notice.  

 

Will athletic events continue to take place? (3/13)

Updates on athletics are available on the university athletics pages:

Can I continue my research? (updated 4/10)

For information about research, please visit the Office of Research COVID-19 website at http://research./covid-19-updates.html

If a UF student or employee experiences financial hardship can they get assistance? (3/13)

If you have a financial hardship, UF’s Hitchcock Field & Fork Pantry is available for you. Also, UF’s Aid-a-Gator financial assistance program is available for students and employees

If you want to help students and employees with financial need, you can donate to these programs.

If I need additional funds for hardship related to COVID-19, can I get additional or emergency assistance? (4/24)

It depends. Funds from the Aid-A-Gator program may be available to assist you. Visit the Aid-A-Gator website for more information. Your financial aid adviser can help determine eligibility for additional funding. You can reach an adviser by emailing sfa-help@mail. or calling 352-392-1275.

Can I get a refund for my parking decal? (4/16)

For information on parking decal refunds, please visit the UF Transportation and Parking 和彩彩票 website at the following link http://parking./parking-decal-refunds-for-april-和彩彩票-and-summer-semester-和彩彩票-parking-decal-requirements/

How many cases of COVID-19 are in Alachua County? (4/24)

Updates on the virus, including the number of confirmed cases in each county, are available at .

How will I know about COVID-19 cases at UF? (3/22)

The university has created a webpage that provides information about students, faculty and staff who have tested positive for COVID-19. The webpage can be found at http://www./health-updates/covid-19-cases/ 

What is being done to prevent community spread? (3/17)

Consistent with guidance from the CDC as well as the Florida Department of Health, all people in close contact with the infected person are being contacted and instructed to self-quarantine. Further questions can be referred to the Florida Department of Health.

What will happen if there are more confirmed cases on campus? (3/17)

 (CDC) protocols will be followed. Individuals who have had close contact with the patient will be contacted and monitored by the Alachua County Health Department with UF’s full support.

What would happen if a student living on-campus becomes presumptive positive for COVID-19? (3/17)

Students have been requested to return 和彩彩票. For remaining students, UF officials in partnership with Alachua County Health Department will follow appropriate guidelines to address any possible presumptive cases. Student health and well-being is our top priority as is providing regular communication to students and families in that event.

Does the university have an emergency management plan? (3/29)

The University of Florida has a Comprehensive Emergency Management Plan (CEMP) which is publicly posted on our website http://emergency./emergency management-plans/.

The purpose of this plan is to facilitate preparedness and actions for responding to a myriad of events that pose a threat to the safety and security of our students, patients, faculty and staff. These threats range from hurricanes to the challenges associated with the current COVID-19 pandemic.

Our emergency management plan creates structures within the university, with dictated roles and responsibilities guiding the efforts of individuals in every facet of our large academic and healthcare communities. Leading the university’s emergency management response is a group of senior leaders and staff members representing our health colleges, hospitals, academics, and operational management, among others. Among the group’s primary responsibilities are actions currently taking place at UF:

  • Providing information and recommendations during this public health emergency, with the Student Health Care Center director serving as the university’s lead public health official.
  • Providing health services and resources, including medical and behavioral health, for UF students and employees.
  • Coordinating operations and programs specific to public health such as mass vaccination clinics and alternate medical treatment sites, as evidenced by the recently opened COVID-19 testing facility in The Villages.
  • Facilitating information and education for the university community.

The university also has a more detailed plan that guides its response to infectious disease spread and pandemics. These documents are exempt from public disclosure pursuant to Florida Statute 1004.0962 (Campus emergency response) due to the fact that they contain sensitive information that, if publicly released, could create a security risk for the university’s students, faculty and staff.

The university is committed to transparency regarding its response to and management of campus operations during the COVID-19 outbreak.

What should I prepare/buy? (3/13)

As this is a rapidly evolving situation, in alignment with the Centers for Disease Control and Prevention we encourage you to prepare much as you would for a hurricane. Make sure you have a good supply of any prescriptions and medicine you take, hygiene products, non-perishable food and anti-bacterial wipes. It is advised to grab a few extra items, but don’t “panic buy” or stock up with unnecessary quantities.

A list of EPA recommended cleaning items can be found at .

How is UF staying on top of the changing conditions? (3/13)

A task force, composed of university leaders, emergency management, health officials, and others meets frequently to discuss the situation and any changes that affect our campus. We will communicate updates on a timely and consistent basis.

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Health, Wellness and Prevention

Where can I go for reliable health information and updates on COVID-19? (4/7)

For the most up-to-date information about health, wellness and prevention of COVID-19, please visit

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Travel

Are study abroad programs occurring this summer? (3/17)

All summer study abroad programs for 和彩彩票 are cancelled. 

I am planning to travel internationally. Will COVID-19 affect my plans? (updated 3/16)

Visit the Department of State  for guidance on international travel. Travelers should remember that this is a rapidly evolving situation and travel advisories may change from day to day. Travelers should also be aware that it is possible that the geographic criteria for quarantine could be expanded beyond an already identified CDC-designated level 2 or 3 area depending on the spread of cases in a particular area.

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Students, Prospective Students and Families

I have never taken a college-level online course. How can I make sure I am a good online student? (Updated 3/16)

The most important key to being a good online student is staying connected with your instructor. Wake up and stay structured as you normally would with on-campus courses. Get help from family and friends if you need some nudges to keep up with lectures and assignments. Our UF IT has created a page with resources to help you make the transition, and it can be found at http://elearning./keep-learning/.​

You can also search for other resources to help you be a better online student. Here are two examples:



Can I return to my residence hall to move out my belongings? (updated 3/27)
Yes. Please visit the Housing Move Out page for specific guidelines of checking out of residence halls: http://www.housing./residence-halls/move-out/ Residents are NOT required to contact RA’s regarding move out. Students are permitted to bring two (2) guests to assist with move out, this includes the assistance of moving professionals.
 
For any questions please contact us at 352-392-2161 or contacthousing@ufsa..

What is the new schedule for commencement? (3/19)

Spring commencement has been rescheduled for the weekend of July 31-August 2 for students graduating with master’s or bachelor’s degrees.  Graduating doctoral students can participate in the summer doctoral ceremony scheduled for August 7. As always, guests are welcome to attend all ceremonies, and tickets will not be required. More information about college ceremony dates and times for the July 31-August 2 weekend will be available soon.

I’ve already ordered my commencement regalia. Can I get a refund? (updated 4/8)

The bookstore has sent information about regalia out to all bachelor's, master's and specialist's candidates who ordered it, providing information about refunds and having the regalia shipped to their 和彩彩票.

Bachelor's, master's and specialist's degree candidates interested in participating in the rescheduled weekend should NOT seek a refund for their regalia. Please provide instead your shipping information and you will receive your cap and gown in the mail.

Doctoral degree candidates have received information about refunds.

Doctoral degree candidates will all receive refunds, since doctoral regalia is rented and not purchased. Doctoral candidates who choose to participate in the summer ceremony  can re-order rental regalia.

For questions about the regalia process, please contact cap-gown@

*Please note the commencement office is unable to assist with specific questions about refunds or shipments, those matters must be handled through the bookstore.

Can I sign up for summer and fall courses? (updated 4/7)

We are offering a full suite of courses for Summer A, B, and C. Summer A, B and C courses will be provided online so you can continue to make progress even under the current circumstances.

Advance registration for summer and fall classes will proceed as normal. If you work with your academic unit for registration, please continue to do so.

Will the freshman enrollment confirmation date still be May 1? (3/16)

Yes. May 1 is the deadline for all freshman enrollment confirmations and necessary tuition deposit payments.

Can I request a deferral of my freshman admissions offer? (3/16)

Deferment requests are handled on a case-by-case basis. Please submit your request via our contact form.

How can I learn more about UF before making my college choice? (3/16)

We are actively working on online formats that will allow us to connect with admitted students to answer your questions. Watch your email for more information about these online sessions. In the meantime, you are also welcome to visit our website at www., speak with an admissions officer by calling 352-392-1365, and follow us on Facebook, Twitter and Instagram at @UFAdmissions.

I have been invited to participate in a partnership program through Santa Fe College or State College of Florida. Where can I get more information? (3/16)

Please contact the appropriate program for information:

Engineering at Santa Fe or State College of Florida 

Design, Construction and Planning at Santa Fe 

Are campus tours available? (3/17)

Campus tours and visits are cancelled through the end of April.

I have signed up for a Florida Days or Destination UF event that has been cancelled. What are my options? (3/16)

The Office of Admissions is actively working on alternative program formats for our admitted student events and will be in touch soon via email with more information.

I have applied as a transfer, graduate or professional applicant. What are my next steps? (3/16)

Please continue to check your application status page for updates on required materials. Continue to stay in contact with your academic unit for additional information.

My question is not answered here – how do I contact Admissions? (3/16)

You can email us at http://admissions./contact or give our office a call at 352-392-1365 and someone will be happy to assist you.

If I am working in a Federal Work Study position, will I still be able to go to work? (3/16)

Yes. Contact your supervisor.

How do I update my permanent mailing address? (3/27)

Students can update their permanent mailing address in their One.UF account. 

Who do I contact if I have questions about my housing account? (3/27)

All housing account questions can be directed to the Housing Accounts Receivables team at HREUAAccounts@ufsa..  

If I need to submit a form to the financial aid office, what is the best way to do that? (3/16)

You can submit forms as an attachment to an email to sfa-help@mail. or by faxing the form to (352) 392-2861.

If I have turned in documents or petitions to the financial aid office, will they still be processed? (3/16)

Yes. The university remains open and offices are fully operational.

Will new aid awards continue to be disbursed to students? (3/16)

Yes. We will continue to disburse aid to eligible students.

If I move away from the UF campus, can I receive any additional funding? (3/16)

It depends. Contact your financial aid adviser to determine if you might have eligibility for additional funding. You can reach an adviser by emailing sfa-help@mail. or calling 352-392-1275.

Can I come to campus to pick up a transcript in person? (3/23)

We highly recommend that if you need a transcript right away you go to to view and/or print your unofficial transcript.

Do I have to come to campus to withdraw from courses? (3/16)

We highly recommend you don’t pursue withdrawing without seeking counsel from your academic advisor. 

Once you and your advisor have agreed withdrawing is the appropriate approach, you may begin the withdrawal process by going to the following link:

http://registrar./services/withdrawals

If you are withdrawing for medical reasons, go to the following link: 

http://care.dso./submit-medical-petition/

Are the Career Connections Center career fairs still taking place? Can I still have my resume reviewed? (3/17)

The Career Connections Center is committed to the career development of University of Florida students and offering continued services through virtual engagement. The Express Drop-In, a service that is designed for document reviews (i.e. resumes, cover letters, personal statements), mock interviews, LinkedIn profile reviews, and career planning questions will be held online weekdays from 12 p.m. – 3 p.m. Students will access an Express Drop-In session through a Zoom link, and meet individually with a Career Ambassador. No appointment is needed.

Resume Labs are sessions held Monday through Friday where students will receive an overview of resume basics and then have time to ask Career Center career coaches specific questions about preparing a resume. Resume Labs are group virtual sessions and will be held from on weekdays from 3 – 4 p.m.

Career Planning Appointments are 30-minute individual sessions with a career coach. UF students can schedule a virtual appointment through Gator CareerLink.

The Careers in Communication Fair is transitioning to a virtual fair. The date is still being finalized.

Additionally, there are four virtual workshops that will be hosted through March 30. Those events can be found at career./virtualservices.

I am taking a hands-on laboratory. How will I be able to complete the requirements for the laboratory? (3/13)

Departments are currently at work seeking solutions to ensure students meet all learning outcomes for laboratories. Please contact your instructor for specific information about your laboratory.

What will my schedule be like once my face-to-face courses have been transitioned to a remote modality? (3/13)

Instructors who are delivering live lectures in Zoom are asked to keep their live lectures at the same time they are delivered in the on-campus class.  Your lecture schedule will be the same as it was prior to shifting teaching remotely.  If you are unable to participate in the live Zoom lecture, please let your instructor know, just as if you were in the live course on campus.  Instructors will still likely grade you on attendance and participation if these are included in the grading rubric for the course (which you can find in the course syllabus).

Classes have been moved online, but I am too sick to keep up with lectures and assignments. What do I do? (3/13)

You will follow the UF illness policy. Please reach out to your instructor to make accommodations and please see a physician if you need to and take care of yourself.

What if I do not have off-campus access to internet? (3/20)

We know access to broadband can sometimes be challenging. With that said, any UF student can access the national eduroam system for free where available. There are 97 sites in Florida alone, including many campuses of the State University System (see for a map of all U.S. sites). If you can find wifi at any of these sites, and if your device is configured for eduroam, it will automatically connect. Otherwise, simply choose the eduroam network. Log on to your Gatorlink account, just as you would on the UF campus, and you will be connected. 

In some locations a 5G cellphone hotspot may be sufficient, but as with all wireless connections this will vary by location and local conditions. Additional guidance may be found on the UF Student Computer Requirements policy page

What UF-supported software apps can I access remotely and free of charge? (3/13)

You can find a list of apps available to you on the UF Apps web site.

What if I need additional accommodations because of the change in class format? (3/13)

If you need accommodations because of a change in format, please contact the Disability Resource Center at 352-392-8565 or by emailing DRCAccessUF@ufsa. or DRCTesting@ufsa..

Can students still live on campus? (4/24)

Students are strongly encouraged to go 和彩彩票 to their permanent residences, if feasible.

Because students are being asked to return to their 和彩彩票 residence, are there any considerations for international students? Do they just remain where they currently are? (3/13)

Yes, UF resources will continue to operate as normal in order to support those students who are unable to travel 和彩彩票.

Will the transition online impact financial aid? (3/13)

No. If your classes are transitioning from in-person to online format, your aid will not change as a result. We are working diligently to ensure student financial aid for Spring semester is not impacted. If you have specific questions, please contact Student Financial Affairs with financial aid questions via phone at 352-392-1275 or via email at sfa-help@mail..

How can I self-quarantine if I live on campus or have roommates? (3/20)

If You Live On Campus in a Residence Hall or in a Sorority or Fraternity House

  • All students on campus are being requested to return 和彩彩票, if feasible. 
  • If you are unable to go back 和彩彩票, staff will work with each​ person’s unique circumstances.

If you live in Graduate and Family Housing

  • If you are asked by a doctor to self-quarantine, you may remain in your apartment. Please contact the Dean of Students Office immediately if you are asked to self-quarantine.
  • As a general practice, if you live with others, it is recommended to have separate sleeping quarters (sleeping alone in a separate room). It is also preferable to have your own bathroom. If you must share one, it is vital to clean it after every use, using disinfectants that contain at least 60-90% alcohol or bleach-based cleaning wipes. Please do not flush cleaning wipes in the toilet.
What is UF doing to keep residence halls clean? (3/13)

UF’s custodial team is intentional with continuing to conduct their usual, daily, disinfecting cleaning in areas such as public restrooms along with doing a deeper disinfectant cleaning in all common/lobby spaces. They are increasing the daily wiping down of high touch surfaces in all residence halls to include:

  • Doors doorknobs, handrails, elevator push buttons
  • Desks, tables, chairs, arm rest of chairs
  • Counters, offices, phones, keyboards, laptop keypads in common spaces
  • Bathroom fixtures, toilets, sinks
  • Water fountain push buttons

Areas are being cleaned using microfiber cleaning cloths which are frequently changed and being disinfected using Diversey Oxivir TB.

Supervisors are monitoring desk area locations to ensure hand sanitizer bottles are kept replenished at the desk and not allowed to run low.

Staff are focusing on after-hours cleaning as it related to areas that are visibly soiled and immediately cleaning those locations.

As normal if students have a cleaning concern, they can submit an iService ticket.

How will I proceed with advance registration for summer and fall classes? (3/13)

Your academic advisor(s) will advise you remotely, using Zoom, phone, or email, depending on the process they establish. You should receive information from your advisor(s) on how to ensure you have an advising session. Feel free to reach out to your advisor(s) with questions.

How can I get academic advising during this period? (updated 4/8)

Academic Advising in each college is providing advising services remotely. Please contact academic advising within your college to schedule a virtual appointment.

What if I'm a student at the New World School of the Arts. Do I follow UF's guidance or Miami-Dade College's? (3/13)

Follow Miami-Dade College's guidance.

What are the Student Health Care Center Hours? (updated 3/27)
  • Open: Monday – Friday: 8 a.m. – 4:30 p.m.
  • Closed: Saturday and Sunday
  • A provider is available on-call to talk with students at all times the health care center is not open.

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Graduate Students

How do I manage my final thesis/dissertation/project defense? (updated 3/20)

For both Spring and Summer A/C 和彩彩票, the Graduate School will waive the requirement for physical presence (usually Supervisory Committee Chair/Co-Chair and the candidate) in accomplishing final oral examinations, final thesis defenses, final dissertation defenses and the like, to facilitate conducting such examinations in an electronic medium, utilizing Zoom, or some similar on-line mechanism, at the discretion of the academic units.

Can I still come to campus to do research? (updated 4/10)

UF has reduced on-campus personnel to those identified as essential, as determined by their managers and university leadership. For information about research, please visit the Office of Research COVID-19 website at http://research./covid-19-updates.html

How will the hiring pause affect graduate assistants? (3/27)

In keeping with past practice, graduate assistant appointments available for the future will be reviewed and approved by the Office of the Provost.

I am having difficulty with some formatting issues in my thesis/dissertation, who can help? (3/13)

The Application Support Center (ASC) is available for assistance with formatting and technical issues. They can be reached by calling (352) 392-HELP (4357) and choosing option #5. They can also be contacted via an email to helpdesk@

I have questions about my review comments from my initial submission, who can help? (3/13)

You can email the Editorial Office at gradedit@aa. or call (352) 392-1282, and someone will be happy to assist you.

I have defense forms that need to be submitted, how is this process handled? (3/13)

All forms are submitted via electronic means. After your successful oral defense, you should contact your academic unit to ensure they will input the Final Exam on your behalf into the Student Information System (SIS). Once your committee has approved your final thesis or dissertation document for final submission to the Graduate School’s Editorial Office, the ETD Signature Page should be submitted by your academic unit into the Graduate Information Management System (GIMS). Students are responsible for submitting their own UF Publishing Agreement via GIMS, and doctoral students should also submit the ProQuest Publishing Agreement and Survey of Earned Doctorates (SED) electronically, following all guidelines found on the dissertation checklist

What is the transmittal letter? (3/13)

This is a form that is submitted electronically by your department for PhD students; it indicates that you are on track for graduation and gives the Editorial Office the “ok” to move ahead with the review of your initial/first submission of your dissertation.

I need to change the title of my thesis/dissertation. How do I do that? (3/13)

You can email the corrected title to gradedit@aa. and include your name and UF ID#.

How do I upload my thesis/dissertation to the Graduate School’s Editorial Office? (3/13)

There are many tutorials provided by the Computing Help Desk that are very helpful for this purpose:

http://helpdesk./application-support-center/etd-technical-support/

http://helpdesk./application-support-center/etd-technical-support/online-tutorials/

Am I eligible to Clear Prior for Summer 和彩彩票? (3/13)

If you have successfully met the first submission deadline for Spring 和彩彩票 and need a bit more time to complete the final process, then you might be a good candidate for Clearing Prior. You will need to submit a new degree application for Summer C 和彩彩票, which can be done via  and you should confirm with your academic unit that this option is the best option for you to pursue.

What is the deadline for Clear Prior for Summer 和彩彩票? (3/13)

The entire process must be completed by 5:00 p.m. on May 8, 和彩彩票. This means that your final submission thesis/dissertation has been accepted, and all required forms have been submitted electronically and posted in GIMS.

What are the summer deadlines for the Editorial Office? (3/13)

PHD First Submission: June 8th by 5:00 p.m.

Master’s Thesis First Submission: July 10 by 5:00 p.m.

Final Submission for all degrees: July 22 by 5:00 p.m.

Final Clearance: August 7th by 5:00 p.m.

What registration is required for submitting my thesis/dissertation in the Summer semester? (3/13)

The minimum summer term registration for the Graduate School* is two credits. *However, if you are currently required to have registration for other offices such as International Student Center for students with visa concerns *or* students who are employed as Graduate Assistants, etc. — then you will need to check with each applicable outside office for their registration requirements.

Do I need to register for Summer C since I am graduating in August? (3/13)

You can register for any of the summer terms A, B, and/or C. You can have two credits in any of these semesters, or you can split it up and have one cr. for A term and 1 cr. for B term. You should consult with your department for their guidance.

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Faculty & Staff

How do I know if I’m an essential employee? (4/24)

View the Human Resources site for a breakdown of essential and non-essential employee designations.

If I work on campus, do I still go to work? (4/24)

UF has reduced on-campus personnel to those identified as essential, as determined by their managers and university leadership.

I have exhausted my sick leave and vacation time. How do I request disaster sick leave? (4/10)

The form to apply for disaster sick leave can be found at http://hr./covid-19/guidance-on-taking-leave/covid-19-leave-donation-plan/request-for-leave-donation-form/

I am unable to work because I have to take care of my child under 18 years old as schools and childcare facilities have closed. How do I apply for emergency family medical leave expansion? (4/10)

Guidance on emergency family medical leave expansion can be found at http://hr./covid-19/guidance-on-taking-leave/efmlea-overview/

What are the parking decal requirements for Summer 和彩彩票? (5/13)

For information on parking decal requirements, please visit the UF Transportation and Parking 和彩彩票 website at the following link http://parking./parking-decal-refunds-for-april-和彩彩票-and-summer-semester-和彩彩票-parking-decal-requirements/

How do I receive approval for university-related essential travel? (updated 5/13)

As UF reopens and reengages with other universities, industries, research and instructional initiatives, and governmental agencies, it is to be expected that members of the community will engage in additional travel closely tied to these activities.  Consequently, essential travel directly connected to assigned university duties will be approved by the Dean of a College (or analogous Director in certain units), a Senior Vice President, or Vice President.  At this time and until further notice, Deans and Directors may not delegate this responsibility to Department Chairs.  No travel reimbursements will be issued without that approval. 

Employees are still strongly encouraged to minimize personal travel.

Employees who do travel should inform themselves about restrictions and quarantines either in the areas to which they travel or requirements of the State of Florida and the University of Florida in returning from certain locations.  UF may require returning employees to self-quarantine for 14 days after returning from certain destinations. 

Employees are reminded that any international travel must be pre-approved by a Dean (or SVP or VP) and must be registered on the International Center International Travel Registration website http://internationalcenter./travel/online-travel-registration.  Employees are further reminded that they could find their movements severely restricted in international travel, including re-entry into the United States.  

How many positions will the hiring pause affect? (3/27)

Approximately 1000 positions. 

What is the impact of the hiring pause on the faculty hiring initiative? (3/27)

Many faculty hires will be able to continue including any contract and grant-funded positions; UF Health faculty positions that are involved in the clinical enterprise; summer appointments of existing 9-month faculty; and any current searches for which offers already have been extended.  Other faculty searches underway may also be eligible for an exception upon review and approval.

How long will the UF hiring pause last? (3/27)

We anticipate this hiring slow-down will continue through the summer. 

Is the hiring pause the result of the $33M in revenue loss discussed during the March 26 Board of Trustees meeting? (3/27)

This is in response to current economic uncertainties brought on by the COVID-19 pandemic.

What does the hiring pause mean for positions that are currently posted but not yet filled? (3/27)

They will be removed from posting unless an exception is approved.

What does the hiring pause mean for people who have been hired but have not yet started working for UF? (3/27)

Offers will be honored.

Will any positions be exempt from the hiring pause (for instance, law enforcement or health-related positions)? (3/27)

Yes, please see administrative memo.  Campus and personal health and safety is one category where exemptions will be available. UF Health faculty and staff positions that are involved in the clinical enterprise are also an exception.

Will there be layoffs? (3/27)

There are no plans for university-wide layoffs at this time. 

How do I receive approval for campus visitation? (3/16)

Under special circumstances, a university Senior Vice President or Vice President may approve campus visitation that is deemed essential.  

  1. UF employees in the Health Science Center should request permission for campus visitation through the Dean. The Dean may deny the request. If the Dean endorses the request, it will be forwarded to the Senior Vice President for the Health Science Center for final approval.
  2. UF employees in IFAS should request permission for campus visitation through the Dean. The Dean may deny the request.  If the Dean endorses the request, it will be forwarded to the Senior Vice President for IFAS for final approval.
  3. UF employees in all other colleges should request permission for campus visitation through the Dean. The Dean may deny the request. If the Dean endorses the request, it will be forwarded to the Provost for final approval.
  4. Deans and Directors should forward their own requests for campus visitation to their supervising Senior Vice President for approval.  
  5. UF employees employed outside the colleges should request permission for campus visitation from their supervising Senior Vice President or Vice President.
When can I use accrued sick time off? (updated 4/20)

If you are unwell, even with mild symptoms such as headache and slight runny nose, please stay 和彩彩票 until you recover. Faculty and staff may request Emergency Paid Sick Leave and may also request FMLA leave under the Emergency Family and Medical Leave Expansion Act.

Can supervisors allow employees to work remotely? (3/13)

Yes, consistent with current practice, supervisors may provide remote working options to employees whose job duties can be performed remotely without hampering operations. Please see the Alternate Work Location Agreement form for more information. 

Is the alternate work location approval process and documentation required for everyone who is working from 和彩彩票? (3/13)

Typically, yes—and colleges and work units should strive to be as consistent as possible in their application of documentation. If a faculty member is working solely from 和彩彩票, as an example, an Alternate Work Location Agreement would be expected, just as we would expect for a staff member. If a faculty member is going between his/her office and 和彩彩票 (which is a common practice throughout the year), then no approval/form would typically be needed, unless that requirement is the college/unit’s preference.

Can I work from 和彩彩票 if I need to be there because my children are 和彩彩票? (updated 4/20)

The university’s Alternate Work Location provision is available and may be of assistance during this time. For jobs that do not lend themselves to working from 和彩彩票, faculty and staff may wish to discuss options for adjusting their schedules with their supervisors.

If neither of these are a possibility, faculty and staff may request FMLA leave under the Emergency Family and Medical Leave Expansion Act.

If Human Resources can answer any questions, please contact us at humanresources@ad..

Supervisors: We have employees asking if they can work from 和彩彩票. Where can I find more information? (3/13)

More information on working remotely may be found on the UFHR website.

Supervisors: Is there are standard for us to evaluate requests to work from 和彩彩票? (3/13)

Departments/units are encouraged to develop the criteria upon which they will make determinations regarding remote work. These criteria will vary throughout the university. Some may consider setting up an alternate work location task force to make such determinations. For further tips for departments, please see the UFHR website.

Supervisors: What about graduate assistants and postdocs working on grants and contracts? (updated 4/20)

If an alternative work location option is pursued, the payment of salary from a grant is allowed so long as the employee continues to work on the grant project.

UF’s Office of Research has posted more information to its website that includes this and other updates pertaining to research.

What technology can I use to work remotely? (3/13)

Your department can best advise you about the possibility of borrowing equipment for use at 和彩彩票 and/or utilizing remote access to work from 和彩彩票. uf’s web-based video conferencing, gatorcloud and other services can help ensure a seamless work experience between performing duties on and off campus. please visit the working remotely section of ufit’s website for more information.

I’m working from 和彩彩票 and need supplies for work – What do I do? (4/13)

You can get what you need shipped to another location — with some appropriate documentation. For more information, please see UF Procurement 和彩彩票 website.

Will training classes be canceled or moved to Zoom? (3/13)

Yes, UF Training and Organizational Development is working on a plan to move its training classes online. Please watch for communications that will provide further details.

What role will the Employee Assistance Program play during this time? (4/24)

All UF employees may contact the Employee Assistance Program toll-free 24/7 at (833) 306-0103 if they are in need of support or resources.

What if I have a student or employee whose visa expires during the period in which the travel ban is in effect? (3/13)

The UF International Center is following the federal guidelines on how to handle legal issues, which are still very fluid. If you have questions, please contact the International Center for guidance.

My class cannot be transformed to match the syllabus content in an online modality. I will have to make some changes in the syllabus content, assignments, and grading rubric. Is this OK? (3/13)

Yes, changes that better adapt to the online environment are acceptable; however, make every attempt to adhere to the syllabus content, schedule, and grading rubric. If you are grading participation, for example, think about how you will assess student participation in the online environment. You may need to change the types of assignments your students complete. However, it is recognized that some course content can be delivered only face-to-face. Please work with your chair and dean to determine the best way to shift the course, syllabus, and grading rubric for a remote delivery, keeping the student learning outcomes for the course in mind. Please keep in mind that you must inform all of your students of these changes.

How do I give exams and finals? (3/13)

 Honorlock will be made available to all faculty to administer online exams. Please consult information concerning online proctoring resources available here

Do I need to hold my live lectures on Zoom at the same time as the on-campus lecture was scheduled? (3/13)

Yes, we encourage you to air your live lectures at the same time as the on-campus class. Instructors of courses over 300 students meeting in the same Zoom session will need a special Large Meeting Zoom license. Instructors having between 300-500 students are being provisioned this license automatically. UFIT is in the process of reaching out to instructors of courses over 500 students to ensure the correct license is deployed. If in doubt, instructors can contact the UF Computing Help Desk for assistance at 352-392-4357 or click the “Submit a Ticket” button on .​

My live Zoom lectures are at the same time as the on-campus class, but this time is challenging for some students due their new off campus living arrangement. Should I require attendance? (3/13)

We encourage you to record your lectures and post in your Canvas page to accommodate students whose living environment may not allow participating in your live lectures.  We will encourage students to treat absences from lecture in the same way they are encouraged to do in an on-campus class (informing their instructor in advance if at all possible).

I don't have strong internet access in my 和彩彩票. How can I teach my course remotely? (3/13)

As of today, campus is not closed, so you may deliver your lectures from your UF office or other appropriate venue. Outside of campus facilities, you will need to obtain access to standard broadband internet.

How do I make sure that students with disabilities are accommodated after I shift my class to an online modality? (3/13)

The Disability Resource Center is available to support instructors and facilitate accommodations in an online setting. Instructors are responsible for ensuring accommodations are met in online classes, assignments and exams. Fortunately, the majority of accommodations can be facilitated in Canvas or through other technologies. For example, if a student has an accommodation of additional time for exams, instructors will be able to add extra time in Canvas for those students. Please feel free to contact the Learning Specialist listed at the bottom of a student’s accommodation letter or visit www.disability. if you have any questions.​

If a student cannot attend online lectures or submit assignments, must I follow the attendance, excused absence, make-up assignment policies? (3/13)

Yes. The same attendance policies, found at catalog./UGRD/academic-regulations/attendance-policies, apply.

What if I'm faculty at the New World School of the Arts. Do I follow UF's guidance or Miami-Dade College's? (3/13)

Follow Miami-Dade College's guidance.

I have never taught a course online. Where do I begin? (3/13)

You are not alone! UF IT has created a web site to help guide faculty in the transition from residential to face-to-face teaching (http://elearning./keep-teaching/). Start here and take advantage of the classes posted on this web site. You can send questions via email at learning-support@ or phone at 352-392-4357 "Option 3". Also, we encourage you to reach out to colleagues with good online teaching experience for best practices. Additional resources can be found at http://teach./resource-library/.

Are my international students required to return to their 和彩彩票 during this time of remote teaching? (3/13)

No, international students are not required to return 和彩彩票. If living on campus, they are allowed to stay in their housing. Food services will continue.

Will the Fabrication Lab, metal shops, and other campus services remain open? (3/13)

Yes, campus services will remain open. However, you cannot mandate that a student remain on campus. If a student opts to leave campus, you must accommodate the students during this period of remote teaching.

Can professional development programming such as sabbaticals, TARGET, FEO's, PDL's and Provost allocated professional development support be postponed until Summer or Fall? (3/13)

Yes, please work with your College office and the Associate Provost for Academic and Faculty Affairs regarding your unique circumstances.

I have students who are participating in classes that fulfill requirements for internships and practicums. Can students remain in these classes? (3/13)

Students pursuing internships, co-ops, and practicums for credit at an off-campus location are allowed to continue as long as the site of work is in operation. We ask faculty serving as the UF instructor of record for the student to each out to the student to ensure their safety and to regularly communicate with the student's supervisor. Should a student wish to leave the internship, co-op, or practicum to join their family, they should be allowed to do so, and the UF instructor of record is encouraged to collaborate with the student's supervisor to create a work plan for completing the experience remotely if this is possible.

What resources are available for faculty to support their mental health and well-being during this stressful period? (3/13)

Our UF Employee Assistance Program offers confidential 24/7 access to support for employees at no cost.

Will there be a limit to the size of staff meetings or gatherings in person? (updated 4/20)

Faculty and staff are encouraged to utilize Zoom and our other online resources to enable social distancing during this time.